Student Attendance Management
Daily or period-wise attendance taken from a phone, marking closed after a cut-off, parents alerted the moment a child is absent, and reports filtered by attendance percentage so shortfalls surface long before an eligibility deadline.
How the Vawsum Student Attendance Module works
The register, the absence call and the eligibility list, from one record.
Attendance is the most routine thing a school does and the one most likely to be discovered wrong at exactly the wrong moment - when a board eligibility list is being drawn and a student turns out to be short of the required percentage with no term left to recover it. Our approach to this is what we call phygital - keep what works about the physical method and add what only a digital one can do. A teacher who was in the room knows who was missing in a way no machine at a doorway does, so we did not replace the teacher's judgement. We replaced the register with a phone, and added a notification to the parent at the moment the mark is made. Students are marked Present, Absent, or Late with a timestamp, exactly as they would be on paper. A teacher marks the class from the mobile app, at day level or period by period for each subject, and only for the class-sections they are mapped to - a teacher who does not teach a section cannot mark it. Only one submission is accepted per class per day, so two teachers cannot each file a version and leave the office to reconcile them. Marking can be closed after a cut-off time you set, which stops a register being completed retrospectively at four in the afternoon, and attendance holidays are configured so that marking is simply not available on days the school is closed. The moment a child is marked absent the parent is notified, and can reply with the reason in the app, which leaves the school a documented record instead of a phone call nobody wrote down. Students and parents see their own attendance as a percentage summary, so a shortfall is visible to the family months before it becomes an eligibility problem. Administrators can correct a wrongly marked entry from the web panel, upload attendance in bulk where that is quicker, and filter reports by attendance percentage - below seventy-five, for instance - which is the report that actually matters when board eligibility is being decided. Attendance also links to the marksheet, so it appears on academic reporting alongside marks. Where classes are held online, attendance is captured automatically as students join the session.
Benefits
Shortfalls surface while there is still term left to fix them
Features
Designed basis inputs from 1000+ institutions
Frequently asked questions
If you have any doubts about our Student Attendance module beside these, feel free to reach out to us
1. Can attendance be taken period-wise for different subjects?
Yes, from the mobile app. Attendance can be taken once a day or period by period for each subject, so senior classes where students move between subjects are recorded as accurately as junior ones.
2. What is phygital attendance?
It means keeping what works about the physical method and adding what only a digital one can do. A teacher who was in the room knows who was missing in a way a machine at a doorway does not, so we did not replace the teacher’s judgement – we replaced the register with a phone. Students are marked Present, Absent or Late with a timestamp, exactly as on paper, and the parent is notified the moment the mark is made.
3. Can a teacher mark a class they do not teach?
No. A teacher can only mark attendance for the class-sections they are mapped to, so the register is completed by the person who was actually in the room.
4. Can two teachers both submit attendance for the same class?
No. Only one daily submission is accepted per class per day, which removes the duplicate registers that otherwise leave the office reconciling two versions of the same morning.
5. Can we stop attendance being marked late in the day?
Yes. Marking can be restricted after a cut-off time you set, so a register is completed in the morning when it is accurate rather than filled in retrospectively at four in the afternoon.
6. What happens on holidays?
Attendance holidays are configured so that marking is simply not available on days the school is closed. A holiday is never recorded as mass absence, and percentages are calculated on genuine working days.
7. Are parents told when their child is absent?
Yes, immediately. The parent is notified as soon as the child is marked absent and can reply with the reason in the app, which leaves the school a documented record rather than a phone call nobody wrote down.
8. Can we find students below 75% attendance?
Yes. Attendance reports can be filtered by percentage, so the list of students below a threshold such as seventy-five per cent is produced directly. That is the report that matters when board eligibility is being decided, and running it mid-term leaves time to act.
9. Can students see their own attendance?
Yes. Students and parents see a pie chart summary of their attendance in the mobile app, so a developing shortfall is visible to the family months before it becomes a problem.
10. A student was marked wrongly. Can it be corrected?
Yes. An administrator can edit submitted attendance entries from the web panel, so a genuine error is corrected properly rather than argued about at the end of term.
11. Can attendance be uploaded in bulk?
Yes, from the web panel. Where marking class by class is not practical – an examination day, a mass event, or a backlog being corrected – bulk upload handles it in one operation.
12. Does attendance appear on the report card?
Yes. Attendance links to the Marksheet module so it appears on academic reporting alongside marks, rather than being compiled separately at report card time.
13. How is attendance handled for online classes?
Automatically. When students join a live class session through the app, their attendance is captured without anyone marking a register for it.