How to Generate Provisional Fee Receipt for Cheque Payments

How do I generate a provisional fee receipt for cheque payments?

A provisional receipt lets a cashier issue proof of payment before a cheque clears. Capture the fee payment in the Vawsum cashier panel and click generate receipt; the copy carries a provisional statement beside the receipt number. Once the cheque settles in the school’s bank account, update the payment status and issue the final receipt — the receipt number stays the same.

Steps to generate a provisional fee receipt

Login to the Vawsum Cashier Panel using your credentials as a cashier.
As a cashier, capture the fees payment for the student.
Next, click to generate the receipt (button available below the payment captured column).
If any fees were transacted through cheque payment, you can generate a provisional fee receipt copy and provide it to parents even before actual cheque clearance.
In the receipt copy, beside the receipt number, there will be a mention of the provisional statement.
Parents can refer to the provisional receipt copy with the school for any further correspondence related to the cheque payment.
Later, when the settlement is through at the school’s bank account after cheque clearance, the school updates the payment status in the system and issues the final receipt copy against that payment. The receipt number remains the same as before.

This process ensures smooth reconciliation during audits of school accounts, with transparency towards parents paying by cheque.

Watch the video to know more.